Job Summary:
Our client, a marketing and communications agency is looking for an Executive Assistant to the CEO.
Key Responsibilities:
- Provide comprehensive executive support to the CEO, ensuring efficient day-to-day operations.
- Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.
- Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.
- Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.
- Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.
- Screen and prioritize emails, phone calls, and other communications.
- Handle confidential information with the highest level of professionalism and discretion.
- Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.
- Coordinate board meetings, leadership meetings, and company events as required.
- Maintain organized filing systems, documentation, and executive records.
- Assist with special projects and other executive support duties as assigned.
Requirements:
- Bachelor's degree in Business Administration, Management, Communications, or a related field.
- Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to multitask effectively.
- Strong written and verbal communication skills in English.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently, exercise sound judgment, and manage competing priorities.
- Strong attention to detail and excellent problem-solving skills.
- High level of integrity, professionalism, and confidentiality.
- Experience working in a fast-paced corporate environment.
