Job Summary:
We are seeking an experienced Office Manager to join a DFSA regulated investment firm based in DIFC. Working within a small, high-touch environment, the successful candidate will manage office operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining the highest levels of discretion and professionalism.
Key Responsibilities:
- Oversee the day-to-day operations of the office and ensure smooth business administration.
- Act as the primary liaison with DIFC, building management, and facilities teams.
- Manage supplier and vendor relationships, including coordination of office services and maintenance.
- Provide Executive Assistant support to the Founder/CIO, including calendar management, meeting coordination, and administrative assistance.
- Coordinate with outsourced compliance, legal, and tax service providers for scheduling and administrative matters (non-decision-making role).
- Handle DIFC-related administration, including building access requirements, visa processing, and DIFC portal administration.
- Maintain confidential records and exercise a high degree of discretion when dealing with sensitive information.
Requirements:
- Minimum 5 years of experience in Office Management, Executive Assistance, or a similar administrative role.
- Previous experience within DIFC is highly preferred.
- Background in financial services, investment management, asset management, private equity, wealth management, or another regulated environment is strongly preferred.
- Familiarity with DIFC procedures, building access, visa administration, and DIFC portal management.
- Strong organizational, communication, and stakeholder management skills.
- Ability to thrive in a lean team environment and manage multiple priorities independently.
- High level of integrity, professionalism, and confidentiality.
Preferred Profile- Experience working within a DFSA-regulated organization.
- Proven experience supporting senior executives, founders, or C-suite professionals.
- Professional, proactive, and comfortable operating in a small, high-touch business environment.
