Job Summary:
We are seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure smooth administrative support across departments. The ideal candidate will manage front office activities, coordinate meetings and travel, handle document control, and support HR and PRO functions while maintaining an efficient and professional office environment.
Key Responsibilities:
- Handle incoming calls, emails, and general inquiries in a professional manner.
- Coordinate courier deliveries and outgoing shipments.
- Arrange visitor access passes and maintain visitor logs.
- Prepare meeting rooms, arrange seating, and provide printing and basic meeting support as required.
- Manage office supplies and consumables including stationery, water, coffee, and pantry items.
- Coordinate with external service providers (internet, cleaning, maintenance, printing services, etc.).
- Monitor minor office expenses and maintain proper records.
- Provide supporting documentation and expense summaries to the accounting department.
- Organize internal meetings, briefings, and appointments.
- Send calendar invitations and coordinate availability of participants.
- Prepare meeting agendas and record minutes of meetings.
- Arrange executive and staff travel bookings including flights, hotels, visas (if required), and transportation.
- Maintain organized records of company documents such as contracts, licenses, and official correspondence.
- Liaise with PROs regarding visa processing, license renewals, and government-related documentation.
- Support HR administration including onboarding documentation, induction coordination, and employee records management.
- Maintain HR registers such as leave records, sick leave tracking, and employee ID records.
Requirements:
- Bachelor’s degree in Business Administration or related field preferred.
- 3–5 years of experience in office administration or office management.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Ability to handle confidential information with discretion.
- Strong coordination and problem-solving abilities.
