Job Summary:
The Secretary provides administrative and clerical support to ensure efficient operation of the office. They assist management by preparing documents, scheduling appointments, managing correspondence, and performing various organizational tasks. The role requires discretion, excellent communication skills, and strong organizational abilities.
Key Responsibilities:
- Manage day-to-day office operations, including filing, record keeping, and office supplies.
- Prepare, format, and edit documents, reports, presentations, and correspondence.
- Organize and maintain electronic and paper files for easy retrieval.
- Draft and proofread emails, letters, and official communications.
- Maintain calendars and schedule appointments, meetings, and travel arrangements for management.
- Coordinate meetings, conferences, and events, including preparation of agendas and meeting minutes.
- Ensure timely follow-up on action items from meetings.
- Act as the first point of contact for internal and external communications.
- Handle phone calls, emails, and visitor inquiries professionally.
- Liaise with clients, staff, and other stakeholders as required.
- Assist managers with daily tasks, reports, and projects.
- Conduct research and compile information as needed for meetings or decision-making.
- Monitor deadlines and ensure management is informed of upcoming commitments.
- Maintain confidentiality of sensitive information, documents, and communications.
- Ensure compliance with company policies and procedures in all administrative tasks.
- Perform additional duties as assigned by management to support organizational goals.
Requirements:
- High school diploma or equivalent; Bachelor’s degree preferred.
- Proven experience as a secretary, administrative assistant, or similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
