Our client, a multinational company based in Dubai is urgently looking for a General Affairs Specialist & Sales Administrator

REPORTS to: Senior Specialist/ Sales and Logistics Dept and GM Corporate Div.

Key Responsibilities and Tasks

·         Collect and dispatch sales documents.

·         Upload and input sales documents to the system.

·         Collaborate with related departments and arrange obtaining the signature and company stamp for whole Company Documents (including electronic files).

·         Manage and control archive of Company Documents (including electronic files) in appropriate manner based on company’s archive rule.

·         Maintain condition of office equipment and procure office suppliers as needed.

·         Liaise with Vendors, negotiation for purchase contracts

·         Prepare Internal Application Form related to GA activities.

·         Flight, Hotel Booking and Transportation arrangement for visitors.

·         Communicate with travel agency on arranging flight tickets for employees.

·         Organise and maintain company IT equipment record.

·         Control Fixed Assets List

·         Coordinate and work together with PRO outsourcing company on renewals, company documents like trade license, establishment card and etc.

·         Tea/Coffee serving for guests.

·         Secretary support to managements such as business trip application/expense settlement report/ restaurant reservations/arrangement for souvenir/transportation booking etc.

·         Participate in Kaizen (improvement) activity.

·         Communicate with accounting department to input and reconcile data related to GA activities.