Key Responsibilities:

• Manage office supplies and ensure that stock levels are consistently maintained.
• Organize and maintain both physical and electronic office filing systems.
• Handle general office correspondence, including emails, phone calls, and mail.
• Assist in organizing office events, meetings, and conferences.
• Coordinate appointments, meetings, and events for staff and management.
• Maintain calendars and ensure schedules are updated and well-organized.
• Coordinate travel arrangements, including booking flights and accommodations.
• Prepare and format reports, presentations, and other documents as required.
• Enter and update data into databases and management systems.
• Draft and proofread official communications and documents for accuracy and clarity.
• Serve as the point of contact for visitors, clients, and vendors.
• Handle inquiries and provide timely responses, ensuring professional communication at all times.
• Liaise with other departments to ensure smooth and efficient office operations.
• Assist managers with various administrative tasks, such as report preparation, filing, and research.
• Provide administrative support for project coordination and special projects.
• Ensure the office environment remains clean, organized, and safe.
• Work with facilities management or vendors to resolve any office maintenance or equipment issues.
• Ensure that records are stored and maintained in compliance with company policies and legal requirements.
• Assist with organizing and tracking documentation for audits or compliance checks.