Job Summary:
Our client, an infrastructure solutions company is looking for a Project Coordinator/ Document Controller to be based in Dubai.
Key Responsibilities:
- Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals.
- Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions.
- Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation.
- Maintain records of submitted, approved, and pending project documents.
- Assist in processing project entry permits, gate passes, and other site access requirements.
- Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents.
- Follow up on approvals, comments, and requests from clients, consultants, and contractors.
- Collect, organize, and file project completion reports and handover documentation.
- Prepare and submit warranty certificates, gate pass guarantees, and Operation & Maintenance (O&M) manuals.
- Ensure all project close-out documents are properly maintained and archived.
- Maintain an organized filing system for both physical and electronic project documents.
- Ensure documents are accurately filed, updated, and easily retrievable.
- Manage document revisions and maintain version control.
- Support the implementation of company document control procedures and standards.
Requirements:
- 3 to 5 years of experience in a similar Projects Coordinator / Document Controller role.
- Experience should be in flooring, construction, landscape, or fit-outs industry.
- Experience in preparing and managing material submittals, technical documents, product data sheets, project submissions, approvals, and handover documentation.
- Experience coordinating with suppliers, manufacturers, project managers, procurement personnel, site teams, clients, consultants, and contractors.
- Good knowledge of document revisions, version control, project filing, close-out documentation, warranty certificates, and O&M manuals.
- Strong organizational and coordination skills with the ability to maintain accurate physical and electronic project documentation.
