Job Summary:
We are seeking a highly professional and experienced Receptionist / Secretary to join our organization. The successful candidate will be responsible for managing front-office operations and providing comprehensive administrative and secretarial support to ensure the efficient functioning of the office.
This position requires exceptional organizational skills, professionalism, discretion, and the ability to interact confidently with clients, visitors, and senior management.
Key Responsibilities:
- Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming experience.
- Manage the reception area and maintain a high standard of presentation at all times.
- Handle incoming telephone calls, emails, and correspondence in a timely and professional manner.
- Coordinate and manage meeting schedules, calendars, and conference room bookings.
- Provide administrative and secretarial support to management and other departments as required.
- Maintain accurate filing systems, records, and office documentation.
- Coordinate travel arrangements, appointments, and related logistics.
- Monitor office supplies and support the smooth day-to-day operation of the office.
- Assist with general administrative duties and special projects as assigned.
Requirements:
- Minimum 3–5 years of experience in a receptionist, secretarial, or administrative support role.
- Prior experience within a corporate environment in the UAE is preferred.
- Excellent command of spoken and written English; proficiency in Arabic will be considered an advantage.
- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Exceptional organizational, communication, and interpersonal skills.
- Ability to handle confidential information with discretion and professionalism.
- Well-presented, dependable, and capable of managing multiple priorities effectively.
